Docent, the visitor management system from nXio, turns any tablet and a label printer into a professional front desk — self-service check-in in five languages, signed NDAs, photo badges, guest Wi-Fi, and instant host alerts in email and Microsoft Teams. Visitors are badged and announced in seconds.
Free 14-day trial · no credit card · a working workspace in about a minute
docent (noun) — the guide who receives every visitor and shows them through.
That's what a good front desk already does. We made it software.
Built for offices, plants, and multi-site organizations that take security and first impressions seriously.
A fullscreen kiosk experience visitors walk through in under a minute — in English, Español, Français, Deutsch, or 中文 with one tap. The same five languages carry through guest invites and host alerts, and each site can default to its own — a US HQ in English, a Tijuana plant in Spanish, automatically. Returning visitors are recognized by email; reception can check anyone in on their behalf.
Visitors sign your NDA on the kiosk (archived PDFs, counter-signature, your re-sign policy) and complete safety training right there — watch a video or page through your slide deck before the badge prints, with audit-grade completion records.
Camera capture at the kiosk, badge out of the printer in seconds. Design the badge layout yourself with a live-preview editor — typography, fields, your rules — on affordable Brother label printers.
Hosts get an email and an interactive Teams card the moment their visitor arrives — with one-tap “On my way” responses relayed to the front desk. The Teams app installs itself for each host; admins can pre-push it by name. SLACK — COMING SOON
Invite your visitors@ mailbox to any meeting and external guests are pre-registered automatically — they get a customizable, translated invite with directions and a QR code that checks them in instantly at the kiosk, plus a badge saved to Apple Wallet and Google Wallet in your own brand. APPLE & GOOGLE WALLET — LIVE
Per-visit Wi-Fi credentials issued at check-in and printed as a scan-to-join QR label — valid exactly as long as the visit.
Ban lists (by person or company), US watchlist screening for export-controlled sites, photo-ID capture with license verification, ESCORT REQUIRED bands, and full physical badge tracking — QR-labeled badge stock scanned out at check-in and chased at end of day.
Guests still checked in at your chosen hour trigger a Teams card to their host and the front desk — check them out (with a badge-return reminder) or keep them overnight with an automatic morning follow-up.
Contractors and auditors register once and check in daily in under ten seconds, with a fresh dated badge every morning.
Per-location branding, printers, invite content, NDA, default language, and timezones — every site run its own way from one account, with a dashboard your staff can filter to their own site and language, remembered per person.
Any Apple or Android tablet, any Windows PC or touchscreen — or the purpose-built Zebra CC6000 all-in-one, with a hardware barcode scanner for faster check-in, motion-wake, and one Power-over-Ethernet cable for power and network. Plus off-the-shelf Brother printers, and a print connector that pairs with a code, switches printers from the portal, and keeps itself updated — no IT project required.
See who's on site right now, full visit history with photos, NDA archive, Excel and CSV exports, emergency roll call with archived evacuation reports, and a complete audit trail — with retention policies you control.
A reports tab that answers what leadership asks: visitor traffic by day and location, average time on site, no-show rates, NDA and safety-training compliance, screening flags, host activity, and print reliability — each filterable by date and site and exportable to CSV or Excel.
A reports tab that answers what leadership actually asks — visitor traffic, time on site, no-show rates, NDA & safety-training compliance, screening flags, host activity, print reliability, and wallet adoption. Filter by date and location; export any of it to CSV or Excel.
The details are where lobbies live or die. Expand any area — this is exactly what ships today.
Most systems "integrate with" Microsoft 365. Docent is built on it.
Not a Microsoft shop? Hosts can be managed right in the dashboard — no directory required. COMING SOON Slack arrival notifications and Google Workspace (directory, calendar pre-registration, SSO) — the platform underneath is suite-agnostic.
Cloud visitor systems usually punt on printing. We didn't.
We read every competitor's site so you don't have to. Here's what you get here that's rare — or nowhere — elsewhere. See the full side-by-side comparison →
Most visitor systems don't touch Wi-Fi at all; the few that do lock it behind enterprise tiers at several times our price. We provision a real per-visit guest pass on your wireless controller and print it as a scan-to-join QR — included in Professional.
Every competitor we surveyed prints fixed-size labels through the same Brother printers. Our connector speaks the printer's native raster protocol: each label — badge, Wi-Fi pass, sticker — is cut at its exact content length. Roughly half the tape, every roll.
Not just a notification: hosts answer arrival cards, resolve end-of-day status checks, ask the bot who's on site, and pre-register guests from chat. And inviting your visitors@ mailbox to a meeting is all it takes to pre-register — no plugin, no portal visit, no training.
Others integrate with door controllers; nobody tracks the physical badges in your drawer. Ours are QR-labeled with access levels — scanned out at check-in, chased automatically at end of day, released at sign-out. You always know who has badge B-014. Need it wired to your access-control or building-management system? We build those integrations for Enterprise customers on request.
No proprietary kiosks, no bundled hardware “programs,” no per-device fees. Any tablet or Windows PC — or, when you want one, the purpose-built Zebra CC6000 with its built-in barcode scanner and single Power-over-Ethernet cable — an off-the-shelf Brother printer, and a print connector that pairs in two minutes and updates itself.
Unlimited employees, hosts, and check-ins on every plan — per location, no modules to stack, no surprise “that's enterprise-tier” conversations for features a lobby obviously needs.
Walk one visit from the front door to the badge in their hand — the NDA signature, the safety video, the Wi-Fi label, and the Microsoft Teams cards the host and the front desk each get along the way.
One lobby screen, every firm in the building — and each tenant keeps their own directory, notifications, and visitor records.
No servers to install, no contracts with hardware vendors.
One admin-consent click links your tenant — host directory, email, and Teams notifications light up automatically.
Run our connector on any Windows PC, enter a pairing code, pick your printer from the dropdown. Badges start printing.
Open your kiosk link, add to home screen, and your lobby is live. Update branding and visit types anytime — changes appear instantly.
Simple per-location plans — unlimited employees, hosts, and visitors on every tier. Every plan starts with a free 14-day trial; no credit card required, and everything you set up carries over when you activate. Prices in USD, plus applicable taxes.
We'll have you checking in visitors — badges, NDAs, Teams alerts and all — in a single call.
Let's get started