InstaCheckin publishes free/$49/$99/$149 monthly tiers with employee caps (50/100/300) and runs on iPad only. It prints fixed mono Brother labels, puts a static Wi-Fi passcode on the badge, and has no integrations of any kind — no Teams, no Slack, no API. Its iPad app was last updated in June 2019 per the App Store listing, and its original .com domain is listed for sale — evaluate product longevity accordingly.
Based on publicly available vendor information as of July 2026 — verify current details with each vendor$55 / $100 / $250 per location/month billed annually ($66 / $120 / $300 month-to-month) — unlimited employees and check-ins on every plan
free / $49 / $99 / $149 per loc/mo with employee caps 50/100/300
| Docent | InstaCheckin | |
|---|---|---|
| Published, self-serve pricing | ✓ per location | ✓ free / $49–$149/mo |
| Automated guest Wi-Fi credentials | ✓ per-visit passes, QR label Professional | static passcode printed on badge |
| Dynamic-length badge labels (cut at content, no wasted tape) | ✓ native Brother raster | fixed-length, mono only |
| Physical badge-stock tracking (who holds badge B-014) | ✓ QR stock, EOD chase | not advertised |
| Redundant badge printers with automatic failover | ✓ primary/backup connectors | not advertised |
| Microsoft Teams: interactive bot (who's on site, pre-register from chat) | ✓ two-way cards + bot | no integrations at all |
| Pre-register by inviting a mailbox to the meeting (no plugin, no portal) | ✓ visitors@ invite | dashboard only |
| Digital wallet passes (Apple & Google, in your branding) | ✓ both wallets, per-site brand + address | not advertised |
| US watchlist screening (Consolidated Screening List / ITAR-relevant) | ✓ person + company Enterprise | not advertised |
| ID capture with license-barcode name match | ✓ no per-scan fee Professional | not advertised |
| Safety induction at the kiosk (video / slides, gated badge) | ✓ video, slides, or in-person | not advertised |
| Webhooks delivered on your LAN (reach door controllers with no inbound route) | ✓ via print connector | no API |
| Kiosk languages | 5 (EN·ES·FR·DE·中文) | not advertised |
| Unlimited employees & check-ins on every plan | ✓ | employee caps: 50/100/300 per tier |
| Proprietary hardware required | none — any tablet, any Windows PC, off-the-shelf printers; purpose-built Zebra CC6000 optional | iPad only⁴ |
Sources: InstaCheckin's public marketing pages, help center, and published price information where available, reviewed July 2026. Feature availability and tier placement change — confirm with the vendor before making a purchasing decision. "Not advertised" means we could not find the capability documented publicly at review time, not necessarily that it does not exist. See the full 10-vendor comparison.
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